Innovation UBC uses Wellspring's Sophia database for intellectual property and agreement management. This guide demonstrates the step-by-step process to access the Sophia database.
Step 1. Login Page
Go to ubc.wellspringsoftware.net. You will see a page that looks like this:
By clicking “Login using UBC CWL Authentication” you will be directed to UBC’s Campus Wide Login page and invited to provide your credentials.
Step 2. Welcome Page
Under Tasks in the highlighted box, select New Disclosure.
Step 3. Tell us about your invention
This is the section where you provide a brief description of the technology and any public disclosures. Uploading files with additional information is encouraged.
Step 4. Add Inventors
In this section add the names and contact details for each researcher who made an “Inventive” contribution to the invention. Inventive contributions may include:
- Conceiving the ideas that lead to the development of the invention
- Devising the experiments that form the basis of the invention
- Recognizing the significance of unexpected results
- Authoring software code or other copyrightable material
In general, the following activities are not considered “Inventive”
- Carrying out work under instruction (irrespective of the effort involved), unless innovation was needed beyond the instructions provided
- Supervising research (without being part of the conception of the invention)
This will create a list of researchers per the example below:
Step 5. How was the research funded?
Please provide details of all granting agencies or industry/government/non-profit partners who funded the research that led to the invention. This is useful to aid Innovation UBC in (i) understanding any pre-existing rights that funding parties may have in the Technology and (ii) reporting commercialization activities to funding parties.
If you have any questions about this process, please reach out to our team of tech transfer managers who will be able to help.
Please note that all personal information is collected under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA). This information will be used for the purpose of managing your relationship with UBC in the context of invention and patent disclosures. Questions about the collection of this information may be directed to techtransfer@innovation.ubc.ca.
