Resource Hub

Account Modification Form

The Sponsored Research Account Modification Authorization Form is used to submit changes to an already submitted sponsored research agreement.

Inventions Policy (LR11)

The Inventions and Licensing Policy (LR11) aims to promote the dissemination of knowledge and maximize the university’s impact on society and facilitate the non-commercial use of inventions arising from university research.

Reciprocal Non-disclosure Agreement

The Reciprocal Non-Disclosure Agreement template is a non-negotiable agreement completed with UBC signature. CWL Required

Research Project Information Form (RPIF)

All research grant applications and project proposals must be accompanied by a Research Project Information Form.

UBC Express Spin-Off License Agreement & Guide

The UBC Express Spin-off License Agreement is a standardized, non-negotiable license for UBC Spin-Off companies that want to commercialize university-developed technology.

Agreements for Mitacs Funding at UBC

Mitacs internships facilitate connections between university students and non-academic partners across Canada. Partner organizations get the immense benefit of high-quality, rigorous research support and access to ground-breaking knowledge from academia.

Capstone Projects

Capstone Projects are an opportunity for undergraduate students to apply their education towards solutions for ‘real world’ problems.

Clinical Study Data Transfer Agreement

This Clinical Study Data Transfer Agreement is created to send and/or receive de-identified data for clinical academic studies involving UBC. CWL required

Computer Software Inventorship

Software is often created by a team or an organized research group in several stages over a long period of time and then maintained and modified in subsequent versions.

Conflict of Interest Policy (SC3)

The Conflict of Interest and Conflict of Commitment Policy outlines a UBC person’s responsibility to identify, disclose, assess and manage a conflict of interest or conflict of commitment.

Copyright at UBC

Copyright at UBC supports the university community to navigate copyright for teaching, learning and research purposes.

Equipment/Services Use Policy (UP5)

The Ownership and Use of UBC Equipment and UBC Support Services Policy is used to confirm ownership of all of UBC’s equipment and formalize a responsible approach to the use of any of UBC's equipment and services.

Guide to Setting Up Your Research Agreement

Guidelines for Licensees + Investors

UBC strikes for long term, collaborative relationships between Innovation UBC, individual faculty and investors to develop and commercialize university technologies.

Inventions & Inventorship

Non-commercial mobilization

Innovation UBC can support the non-commercial distribution of research outputs to reflect the increasing focus on open innovation and collaboration.

Our Technology Transfer Process

The Innovation UBC team works with the inventors or creators of the innovation to assess the potential of each and generate a strategy to help the innovation reach its maximum impact.

Ownership of Inventions at UBC

The term “Inventions” at UBC includes any invention or discovery; software, data, information, research tools, tangible materials, and know-how which are proprietary in nature.  Inventions may or may not be protected by Intellectual Property such as patents or copyright.

Research Over-Expenditure Policy (FM4)

The Over-Expenditure on Research and Specific Purpose Trust Project/Grants Policy outlines the responsibilities for effective fiscal management of funds administered by the university.

Research Policy (LR2)

The Research Policy aims to set out the responsibilities and standards required of UBC persons involved in research and to articulate the authority, requisite processes and requirements surrounding various aspects of research activity undertaken by UBC and UBC persons.

Research Security at UBC

The UBC Research Security team supports UBC researchers and scholars to implement best practices in safeguarding research, and to navigate funder and government requirements designed to protect research and intellectual property from national security risks.

Researcher Information Services (RISe)

RISe is an online research administration tool that allows researchers and administrators to manage and track applications online through to approval, certification and awarding of funds.

Risk Assessment Requirements for NSERC Alliance Application

When applying to Canadian federal research funding that is subject to NSERC, researchers must complete a Risk Assessment Form (RAF).

Scholarly Integrity Policy (SC6)

The Scholarly Integrity Policy aims to articulate the responsibilities and standards required of UBC persons engaged in scholarly activity, and to provide a process for dealing with allegations of scholarly misconduct.

Submitting Your Inventions on Wellspring's Sophia Database

Innovation UBC uses Wellspring's Sophia database for intellectual property and agreement management. This guide demonstrates the step-by-step process to access the Sophia database.

Support Programs to Advance Research Capacity (SPARC)

SPARC gives UBC faculty members a competitive advantage by supporting major Tri-Agency research grant competitions with strategic professional services and resources.

Technology Equity Policy (LR8)

This is the guideline for the university concerning equity transactions related to university technology companies, management of the equity in those companies and to ensure a fair distribution of the proceeds.

Trade-Mark Policy (UP6)

This policy outlines the third party use of university trademarks and any associated procedures, rules or guidelines.

UBC Collaborative Research Agreement

The UBC Collaborative Research Agreement governs research partnerships between UBC and industry. It ensures that research conducted at UBC aligns with the university’s mission of knowledge generation and public dissemination while also recognizing the interests of industry partners.

UBC Global Access Principles

UBC technologies have the potential to generate significant social, environmental and economic impact in the world. In 2007, UBC became the first university in Canada to develop a broad strategy to ensure global access to its technologies.

VPRI Shared Research Platforms

Shared research platforms are facilities funded jointly by UBC's VP of Research and Innovation, Faculties and departments for the purpose of offering specialized research services to the UBC and external research community.

What is a National Phase Patent Application?

Ultimately, patents must issue within each of the countries for which the inventor seeks patent protection.  Once a country-specific filing is made, the prosecution and eventual issuance of a patent takes a number of years.

What is a Patent Cooperation Treaty (PCT) Application?

A (Patent Cooperation Treaty) PCT is a worldwide application administered by the World Intellectual Property Office that covers all of the approximately 140 countries that are part of the Patent Cooperation Treaty.

What is a Patentable Invention?

Inventions can be patented, but mere ideas cannot. Inventions require the enablement of an idea. In order for an invention to obtain patent protection it must meet the following general criteria:

What is a Provisional Patent Application?

Filing a provisional patent application with the US Patent and Trademark Office (USPTO) awards UBC a filing or priority date for the invention described in the application.

What is Copyright?

This page is a introduction to Canadian copyright with a focus on how it relates to UBC research outputs.