Our team is committed to providing UBC faculty excellent support throughout the agreement process so you can focus on what matters most—your research.
The Sponsored Research team focuses on the negotiation side of agreement execution, ensures alignment with UBC policies and research priorities and works with collaborators on your behalf.
Discover what’s required to successfully submit and manage your research agreement through the interactive graphic below. Zoom in to see more detail or download the graphic directly here.
Ready to submit?
Once all signatures have been collected, the faculty member can submit the completed documents to sponsoredresearch@innovation.ubc.ca
Track your agreement: UBC faculty members can track the status of their research agreements by logging in to Wellspring's Sophia with their CWL.
Important considerations when submitting your research agreement
Depending on the nature of your research agreement, other offices, departments or teams will need to grant approvals, certifications or permits in order to move forward. Please review the following examples where additional considerations need to be made and what services fall outside of Innovation UBC's service provision.
| Your research involves human participants | Please connect with a UBC or UBC-affiliated Research Ethics Board (REB) who needs to review and approve this request. |
| You think there is a conflict of interest | Please review UBC's Conflict of Interest Policy. |
| Your research involves working with animals | Please connect with UBC's Animal Care and Use Program to obtain a certification. |
| You are working with biohazardous materials | Please connect with UBC's Safety & Risk Services. Any activities conducted at UBC facilities or affiliated institutions involving biological materials requires a biosafety permit. |
| You have questions about/or would like information on your Workday research account | Please reach out to UBC’s Research Finance team, specifically the Research Finance Officer assigned to your account in RISe. |
| You have questions around budgeting and costs | Please refer to the Budgeting and Indirect Costs resources from UBC Research & Innovation. |
| You are interested in purchasing goods or services from an external party | Please connect with UBC Finance who handle purchasing agreements. |
| You are receiving an unrestricted gift to support activities in your lab but not for a specific project, or for the sponsorship of a non-research activity (event or seminar held by your lab or department) | Please connect with the UBC Development and Alumni Engagement Office (DAE) who help handle unrestricted gifts that are not intended for a specific research project. |
| An external party has inquired about using space in your lab or you require the use of space outside of UBC for your research | Please connect with UBC Treasury who handle space rental agreements. |
| You have a collaborator that wants to visit your lab | Please connect with UBC HR and your department about the procedure for visiting scholars. |
| Your research involves working with Indigenous community partners | Please connect with the UBC Indigenous Research Support Initiative (IRSI) to discuss the use of Indigenous research protocol agreements. |
| You are seeking institutional signatures on a grant and/or are applying for or receiving grant funding | Please connect with UBC's Office of Research Services (ORS). Click here to see how ORS facilitates grant-funding. |
| You want to understand the guidelines for UBC researchers applying for grants from foreign governments | Please connect with the UBC Research Security team who helps researchers safeguard their work and comply with funder and government requirements protecting research and intellectual property from national security risks. |
| You want to access data and tools for student course work | Please connect with your Dean's office who will be able to assist you with bringing the agreement to the attention of the Office of University Counsel. |
| You would like to provide private consulting services to other entities | UBC faculty members can provide consulting services through a private consulting agreement without the involvement of UBC. UBC faculty members can review UBC's Conflict of Interest Policy. More information on managing conflicts of interest can be found at the UBC Office of University Counsel. |
